No audit in sight
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Hope was lost this month to get the 2004-2005
fiscal year audit in on time. During last week's finance meeting it
was said that there were miscommunications between Techtura, the
company supplying support for the Microsoft Great Plains software,
and Crowe Chizek, the county auditors. Representatives of both
companies have met together with the county treasurer, Mary Ellen
Bruns, for the last two months trying to resolve the fund balance
issues created by the new computer system. The manner in which to
move may now be resolved, but the process will be painstakingly long
Last week, county finance chairman Chuck Ruben determined not to put
another deadline on the process, as no one seemed to know just how
long it might take to complete. However, last night Ruben hesitantly
made a motion to extend the audit deadline to Nov. 30.
more confident working with a Techtura representative who has
recently returned to the company, Colleen Davis, and a CPA from
Springfield who is serving as an independent consultant, Lori
Wernsing. Davis and Bruns determined to re-enter a large number of
items by manually. It is expected to take a while but should result
in fund balances that the auditors can approve when it is finished.
Some of the problems being discovered were related to last year's
entries. It is hoped that this year's entries will end the problems.
However, concerns linger about what problems may show up next year.
John Stewart said that he would not approve a new budget until
the audit is back. If it takes till Nov. 30 -- and then it takes
another 30 days after that because of public viewing before the
budget can be approved -- this would put the budget starting in
January, he said.
The county fiscal year begins Dec. 1.
Stewart asked Ruben what would happen in the meantime.
Ruben said that without an approved budget, the county would just
The lack of an audit to measure current financial condition and
plan the next budget not only affects the county budgeters, but
directly affects the financial status of the Logan County Health
Department. LCHD administrator Mark Hilliard said that he'd already
received a letter from the state of Illinois informing them that
they are on suspension from state funds. The health department is
heavily reliant on state and federal grant funding. They receive
$42,000 a month from the state.
Annual software purchase causes rancor
Due to ongoing struggles to get an accurate budget picture for
two years running and a delayed audit, no one on the board appeared
overly thrilled with the computer system. Though these were annual
costs that were identified in the original purchase plan of the
system, spending funds to keep the same system going met with
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The county treasurer was asked to state her position on the
recommendation to purchase the Great Plains software updates.
"Irregardless of our opinion," Bruns began, it is the software that
we have to work with in our computer system. It provides three
necessary updates. Two keep the county current with the newest state
and federal guidelines, such as state tables and notifications. The
third update manages the print boss. "If we don't have that, we
can't write checks," Bruns said.
|Plus, $140 for the printer software
Software purchases that would keep the county accounting system
up to date were approved with reservations in an 8-4 vote.
Voting "no" were John Stewart, Dick Logan, Bill Mitchell and Pat
O'Neill. Dale Voyles cast a "reluctant, yes."
Committee members found some measure of comfort when the
expenditure was compared with the past equivalent renewals. It used
to cost the county more than $80,000 a year from Manatron.
The county farm is up for sale
Nearly 10 acres of lovely countryside acreage is up for sale. The
property, once known as the Logan County poor farm, was deeded over
to the county in 1888. It sits northwest of Lincoln, a mile west of
Old Route 121, on the north side of Kickapoo Creek, with the creek
crossing back and forth across its southern property line. Due south
is Logan County Parks and Trails Foundation property, where Allison
Lake is located.
Sealed bids must be received in the county treasurer's office by
4:30 p.m. on Oct. 6. Opening of the bids will take place at 9 a.m.
on Oct. 12 at the Logan County Courthouse. Bidders will be allowed
to raise their bids at that time until the property is sold. The
county is reserving the right to reject any and all bids. [See