COUNTY MEETING

Adjourned board session

[January 07, 2014]  Below is a copy of the minutes of the adjourned session of the Logan County Board on Dec. 17.

(Copy)

PROCEEDINGS OF THE COUNTY BOARD
TUESDAY, DECEMBER 17, 2013
LOGAN COUNTY COURTHOUSE,
LINCOLN, ILLINOIS

The members of the Logan County Board convened in adjourned session on the above date in the first floor Courtroom. Chairman Robert Farmer called the meeting to order at 7:00 pm. The pledge of the Allegiance to the American Flag was led by Mr. Aylesworth.

Members Present: Andy Anderson; Rick Aylesworth; Kevin Bateman; Terry Carlton; Bob Farmer; David Hepler; Bill Martin; Andrew Meister; Pat O'Neill; Gene Rohlfs; Chuck Ruben

Absent: Jan Schumacher

Guests: Brenda Jones; Deanna Hays, Shawn Hays, Mary Kelley; Teresa Durchholz; Jessica Lema; Derek Hurley; Sheriff Steve Nichols; Bret Aukamp; Kelly Elias

A motion was made by Mr. Bateman, seconded by Mr. Aylesworth, to accept and place on file the minutes from the Adjourned Board meeting of November 19, 2013. Motion passed.

Recognitions:

A motion was made by Mr. Hepler, seconded by Mr. Carlton, to approve LO 13-14 07 – Recognition of Brenda Sue Jones on her retirement. Motion passed.

Ms. Kelly Elias addressed the Board with concerns about the condition of the Elkhart blacktop after the recent winter weather and the safety of children and others traveling this road. Mr. Aukamp described the current procedure for snow removal and the application of salt or cinders. The Board thanked Ms. Elias for bringing forward her concerns and indicated this would be reviewed further by the Road and Bridge committee at its January meeting.

Appointments:
None

Raffles:
None

Reports for the month of November, 2013 were read by Clerk Sally Litterly as follows:

Sheriff's report of fees collected: $2,032.82

Sheriff's report of expenses: $59.50

Clerk of the Circuit Courts' report: Collections due to County General Fund: $58,638.24 Collection of funds due to others: $49,901.17 Child Support: $40,661.50

County Clerk & Recorders fees collected: $21,609.75

Logan County Treasurer's Cash Statement: November Revenue: $976,165.33 November Expenses: ($936,346.82) November Balance: $2,240,874.55

Hotel/Motel Tax at 4.25%: $8025.19 Special Use Hotel/Motel Tax .75%: $1,416.22

A motion was made by Mr. Rohlfs, seconded by Mr. Ruben, to accept and place these reports on file as read. Motion passed.

Chairman of Committees reported the following:

Airport/Farm: Nothing to report.

Animal Control: Nothing to report.

Building & Grounds: A motion was made by Mr. Carlton, seconded by Mr. Ruben, to accept the proposal from Viscon, Inc. to purchase parts for wiring for the phone system for $10,449.65. Roll call vote taken 9 yes 2 no Motion passed. A motion was made by Mr. Carlton, seconded by Mr. Bateman, to accept the proposal from Viscon, Inc. for termination and labeling and raceway and wall installation of wiring for phone system for $8,095.00. Roll call vote taken 9 yes 2 no Motion passed. A motion was made by Mr. Carlton, seconded by Mr.

Bateman, to begin wiring work by maintenance, free labor, or other sources to be determined, with the supervision of Viscon, Inc. If none of the above are available, Viscon as a last resort will perform the wiring duties at a cost not to exceed $10,000.00. Roll call vote taken 9 yes 2 no Motion passed. Nothing further to report.

Finance: A motion was made by Mr. Ruben, seconded by Mr. Rohlfs, to approve the contract for juvenile bed space. Roll call vote taken 11 yes 0 no Motion passed. A motion was made by Mr. Ruben, seconded by Mr. Aylesworth, to approve the CliftonLarsonAllen budget engagement letter. Roll call vote taken 11 yes 0 no Motion passed. A motion was made by Mr. Ruben, seconded by Mr. Carlton, to retain Menard Consulting, Inc. for the GASB 45 actuarial valuation services. Roll call vote taken 11 yes 0 no Motion passed. A motion was made by Mr. Ruben, seconded by Mr. Aylesworth, to approve LO 13-14 08 – Amending vote for GIS Fund effective 2/1/14. Roll call vote taken 11 yes 0 no Motion passed. A motion was made by Mr. Ruben, seconded by Mr. Carlton, to offer up 9.76 acres of farm land for public auction. Roll call vote taken 1 yes 10 no Motion failed. Nothing further to report.

Insurance & Legislation: A motion was made by Mr. Anderson, seconded by Mr. Ruben, to retain IWIN as occupational health provider for Logan County. A motion to refer to committee was made by Mr. Ruben, seconded by Mr. Bateman. Roll call vote taken 10 yes 1 no Motion to refer to committee passed. Mr. Anderson yielded the floor to Pamela Meagher to discuss recent issues with AFLAC customer service and billing. Mrs. Meagher explained there have been long-term issues with the AFLAC billings. The committee instituted a new policy to notify any participating employees whenever funds need to be held for AFLAC. The committee will be asking for employee input and discussing whether or not to continue the relationship with AFLAC. Nothing further to report.

Law Enforcement & EMA: Mr. Aylesworth reported FOP negotiations will begin at 9:30 am on Thursday, December 19th. Nothing further to report.

Executive/Economic Development: Nothing to report.

Planning and Zoning: Nothing to report.

Road and Bridge: A motion was made by Mr. Martin, seconded by Mr. Rohlfs, to approve LO 13-14 01 – Resolution for Approval of Engineering Services Agreement – bridge over Sugar Creek. Roll call vote taken 11 yes 0 no Motion passed. A motion was made by Mr. Martin, seconded by Mr. Meister, to approve LO 13-14 02 – County Maintenance Resolution. Roll call vote taken 11 yes 0 no Motion passed. A motion was made by Mr. Martin, seconded by Mr. Rohlfs, to approve LO 13-14 03 – Resolution – Use of County Motor Fuel Tax Funds for payroll related expenses. Roll call vote taken 11 yes 0 no Motion passed. A motion was made by Mr. Martin, seconded by Mr. Ruben, to approve LO 13-14 04 – Resolution of Logan County Board requesting consent of the Illinois Department of Transportation for appropriation of MFT funds for the County Engineer's salary. Roll call vote taken 11 yes 0 no Motion passed. A motion was made by Mr. Martin, seconded by Mr. Carlton, to approve LO 13-14 05 – Resolution for participation in State of Illinois Federal Surplus Property Program. Roll call vote taken 11 yes 0 no Motion passed. A motion was made by Mr. Martin, seconded by Mr. Carlton, to approve LO 13-14 06 – Resolution for 2014 Maintenance Aggregate Materials for County and Road Districts. Roll call vote taken 11 yes 0 no Motion passed. Nothing further to report.

Community Action: Mr. O'Neill provided a recap of the recent Comprehensive Community Needs Assessment. Nothing further to report.

Health: Nothing to report.

Tourism: Nothing to report.

Main Street: Mr. Anderson reported there was a joint news release from the Chamber of Commerce, Tourism, Main Street and the Economic Development Partnership. The groups are planning to combine their efforts to better serve Logan County. A discovery committee will be established to research and develop a plan for the merger. A motion was made by Mr. O'Neill, seconded by Mr. Anderson, to appoint Mr. Ruben to serve on the discovery committee. Motion passed. Nothing further to report.

Workforce Investment: Nothing to report.

General Assembly Liaison: Nothing to report.

Chamber of Commerce: Nothing to report.

Waste Management: Nothing to report.

Safety: Nothing to report.

Liquor: Nothing to report.

Personnel: Nothing to report.

Committee reports of claims were read by Clerk Sally Litterly:

A motion was made by Mr. Carlton, seconded by Mr. Bateman, to accept and place on file the reports as read. Motion passed.

Chairman's Report: Ms. Litterly reported there will be individuals providing harp music on Monday, December 23rd from noon to 1:00 pm in the rotunda. Nothing further to report.

Communications: A thank you card, from the office of the County Clerk, expressing appreciation for the recent employee Christmas luncheon was read. Nothing further to report.

A motion was made by Mr. O'Neill, seconded by Mr. Bateman, to continue the meeting on January 22, 2014 at 7:00 p.m. Motion passed. Meeting ended at 8:20 pm.

[Copied from file received]