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 CALL TO ORDER: The Logan County Joint Solid Waste Agency
met on Wednesday, March 19, 2014 in the Blue Room of the Logan
County Safety Complex. Chairman Jim Struebing called the meeting to
order at 7:03 PM with the following members present: Pat O'Neill -
Logan County, Paul Lee - Elkhart, John Utterback - Mt. Pulaski, Ivan
Rademaker - Emden, Doris Last - Hartsburg and Michele Rohlfs -
Agency Coordinator; there was a quorum present.
APPROVAL OF JANUARY MINUTES: Chairman Struebing asked for
comments or corrections to the January minutes; none noted. Mr. Ivan
Rademaker motioned to approve the January minutes, seconded by Mr.
Pat O'Neill; all approved and the motion carried.
PAYMENT OF BILLS: Mr. John Utterback motioned to pay the
February 2014 bills, seconded by Mr. Ivan Rademaker; all present
approved and the motion carried. Mr. Pat O'Neill then made a motion
to pay the March 2014 bills, seconded by Ms. Doris Last; all present
approved and the motion carried.
OLD BUSINESS
UPDATE ON DRIVER STATUS: Ms. Rohlfs began the update by
informing the board that effective today, Mr. Ron Robertson,
Substitute Driver, has resigned from the program. Mr. Robertson has
been serving as the substitute driver for Mr. George Fishburn, who
is unable to drive due to failing the hearing test portion of the
IDOT physical. Mr. Robertson is returning to work as a full-time
driver for Davison Trucking. With Mr. Robertson's departure, the
Agency is without a licensed driver for its recycling route.
While Ms. Rohlfs had been informed of Mr. Robertson's departure on
Tuesday, March 18; she was unable to confirm it with Mr. Robertson
until the following morning. Following the confirmation, Ms. Rohlfs
immediately began contacting her resources in an attempt to secure a
new driver. Ms. Rohlfs left messages with two individuals, one who
is a former Area Disposal driver and the second who is retired from
the Lincoln Street and Alley Department regarding the driver's
position. She is awaiting a return call from both individuals.
Ms. Rohlfs also contacted Mr. Scott Schreiber, new Area Disposal
Manager, to ensure that bins would be dumped if the Agency was not
able to secure a driver to run the recycling route the following
week.
In another conversation with Mr. Walt Landers, former Area Disposal
Manager, Ms. Rohlfs reports she was informed that a driver might not
have as many restrictions if they drive for a municipal agency. She
has contacted the Secretary of State's Office to obtain
clarification on this issue.
2014 IL-EPA ELECTRONICS RECYCLING GRANT: Included in
tonight's materials is a copy of the approval letter for a $2,000
Electronics Recycling Grant for FY '14. This grant is limited to
educating the public on options for electronics recycling. Ms.
Rohlfs has already contacted Lincoln Daily News and the Logan County
Herald about extending our current internet advertisement program.
She will be contacting the Olympia Review and the Mt. Pulaski Times
to place print ads.
NEW BUSINESS
LOGAN COUNTY COMMUNITY HEALTH FAIR/RECYCLING ACTIVITIES: Ms.
Rohlfs distributed flyers for the upcoming Logan County Community
Health Fair being held at the Lincoln Park District on Saturday,
March 29"' from 9 AM - 1 PM. The State Bank of Lincoln will again be
sponsoring Confidential On-Site Paper Shredding in the Lincoln High
School parking lot from 9 AM - 12 PM and the Lincoln Woman's Club
will be collecting glass for recycling. Eyeglasses, hearing aids,
plastic bags, cell phones and printer cartridges will all be
collected for recycling, along with pop tabs for the Ronald McDonald
House and old medications for secure and environmentally responsible
disposal.
CHARRON'S AUTO REPAIR WASTE OIL COLLECTION: On Saturday,
April 26, 2014, in observance of Earth Day, Charron's Auto Repair
will be sponsoring a collection of Waste Oil from cars, motorcycles
and lawnmowers. They will also collect used car, motorcycle and
light truck batteries. The collection will be held at Charron's Auto
Repair, located at 929 S. Kickapoo Street from 9 AM -12 PM.
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ROLL-OFF CONTRACT: Every three years, the roll-off
contract with Area Disposal comes up for renewal. The current
contract expires in June. Past contracts have allowed Area
Disposal to annually increase rates by 5%; this year's rate was
increased 3%. Ms. Peggy Lee had inquired if Area Disposal could
do the recycling route for an amount less than agency costs. Ms.
Rohlfs spoke with Area Disposal and the company was interested
in providing quotes for both the recycling route and roll-off
services. Ms. Rohlfs requested two separate proposals be
submitted. Ms. Rohlfs compiled a Comparison of Collection Costs
which is included in tonight’s packet detailing actual agency
costs and proposed Area Disposal costs. Area Disposal submitted
a proposal that shows their costs for the recycling route would
be almost $14,000 more than current agency costs.
Additionally, Ms. Rohlfs contacted Advanced Disposal, formerly
Veolia Environmental Services, to inform them that the agency was
seeking proposals for both roll-off services and the recycling
route. Per discussions with Advance Disposal; it is anticipated that
their proposal will be for roll-off services only and will not
include a proposal for the recycling route. If submitted a proposal
should be received prior to April's board meeting. Advanced Disposal
notes the company may be ready the next proposal cycle to submit a
bid for both services.
Ms. Rohlfs continues to contact regional disposal companies seeking
proposals, but due to distance, transportation costs and the rural
make-up of the county, most companies are not interested.
The question was raised regarding the status of the agency's
recycling truck. Chairman Struebing reports the agency is currently
in the information-gathering stage on the costs of a newer vehicle;
both Chairman Struebing and board member, John Utterback have been
searching the Internet for a suitable truck. Our minimum
requirements would be a 20 yard bed as our current 16 yard bed has
at times been filled to capacity. It was suggested if recyclable
materials were collected in a single-stream, the Agency might save
on costs. Ms. Rohlfs stated the agency was not collecting materials
in a single stream because paper rebates (when paid) are higher on a
mixed paper load than on a mixed load of comingled plastics/metal
and paper.
Chairman Struebing provided information on a used garbage truck
(located in Indiana) that was found on the Internet. Chairman
Struebing notes there have been no discussion as to how the Agency
would pay for a new truck. The Agency does hold a Certificate of
Deposit in the amount of $6,000 and revenues will grow in 2015 due
to increased assessments that will be collected in the second half
of 2014.
COMPUTER UPDATE: Windows is ending tech support of XP in June
2014. Viscon, the company that provides IT support for the
courthouse, has provided a quote for an upgrade of the Agency's
computer. Viscon has been involved in the wiring upgrade at the
courthouse. Once the wiring upgrade is complete, the Agency's
computer will no longer be compatible with the system at the
courthouse.
UNANNOUNCED NEW BUSINESS: Ms. Rohlfs provided board members
with a spreadsheet detailing 2013 recyclable totals by month and
material.
ADJOURNMENT: Mr. Pat O'Neill motioned to adjourn, seconded by
Mr. Ivan Rademaker; motion carried and the meeting adjourned at
8:09PM.
Respectfully submitted,
Dawn Pettus
Recording Secretary
[Text from LOGAN COUNTY WEBSITE]
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