Logan County Board
October Workshop Meeting

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[December 18, 2015]  LINCOLN - First Floor Courtroom, Courthouse October 15, 2015

Present: Bob Farmer – Vice Chairman; Dave Hepler- Chairman; Andy Anderson; Kevin Bateman; David Blankenship; Emily Davenport; Pat O’Neill; Gene Rohlfs; Chuck Ruben; Scott Schaffenacker; Jan Schumacher

Absent: Rick Aylesworth

Guests: See attached list

Mr. Farmer called the meeting to order at 7:00 pm. The Pledge of Allegiance was led by Mrs. Davenport.

A motion was made by Mr. O’Neill, seconded by Mr. Rohlfs, to approve the minutes from the September 10, 2015 meeting as printed. Motion passed.

Airport/Farm: Nothing to report.

Animal Control: A motion was made by Mr. Schaffenacker, seconded by Mr. Bateman, to place a $20 discount on the adoption of cats and dogs to military personnel, both active, inactive, past and present on the voting agenda for Tuesday night.

A motion was made by Mr. Schaffenacker, seconded by Mr. Rohlfs, to place the Master Builders of Lincoln bid of $2,500 for the animal control roof on the voting agenda for Tuesday night. Nothing further to report.

Building and Grounds: A motion was made by Mr. Bateman, seconded by Mr. O’Neill, to place for approval the sale and consumption of alcohol in Latham Park for the Alliance Arts in the Park event July 15-17, 2016 contingent upon the Alliance providing its own security and permit issued from the City of Lincoln for alcohol on the voting agenda for Tuesday night.

Mr. Farmer expressed his opposition to allowing alcohol in the park where kids play every day and a church stands across the street; he has concern about setting a negative precedent.

Mr. Rohlfs expressed concern about rain negatively affecting the event.

Ms. Barr stated that rain is a concern for any outdoor event.

A motion was made by Mr. Bateman, seconded by Mr. Ruben, to place the COPS Shredding proposal for confidential on-site paper shredding on the voting agenda for Tuesday night.

Mr. Bateman stated that the COPS representative included fuel surcharge costs in the bottom dollar of the contract instead of a varying percentage per the request of the Buildings & Grounds committee. The new bid is a flat $18.43 for a 95 gallon container and $13.43 for each additional container on a 4-week basis. Mr. Bateman stated that COPS’ bid was chosen due to price, it’s on-site for better confidentiality, and every office in the County will use the same company. Nothing further to report.

Community Action: Nothing to report.

Executive: A motion was made by Mrs. Schumacher, seconded by Mr. Hepler, to place the establishment of a Transportation Advisory Committee to oversee the Public Transportation program on the voting agenda for Tuesday night. Mrs. Schumacher explained that the Executive Committee agreed to stay with Community Action as the provider for the time being with the requirement that they proceed with the Deviated Fixed Route. Nothing further to report.

Economic Development: Nothing to report.

Finance: A motion was made by Mr. Ruben, seconded by Mr. Hepler, to accept the FY 15-16 Budget that has been displayed.

A motion was made by Mr. Ruben, seconded by Mr. Rohlfs, to amend the 15-16 budget by changing line item 101-03-53008 travel in the assessor’s office by increasing the $2,000 figure to $2,750.

Mrs. Martinek reported to the Finance Committee that the Assessor’s office is using mileage now instead of the company car and will be doing a lot more work around the County next year, which will need the extra fuel funding.

A motion was made by Mr. Rohlfs, seconded by Mr. Hepler, to amend the budget by increasing the Farm Operating Expenditures line item 110-00-53101 from $10,000 to $25,000 for extensive tile work at the Farm.

A motion was made by Mr. Ruben, seconded by Mr. O’Neill, to place the 12 levies on the voting agenda for Tuesday night.

A motion was made by Mr. Ruben, seconded by Mrs. Davenport, to place the Annual Abatement Ordinance of bonds on the voting agenda for Tuesday night.

A motion was made by Mr. Ruben, seconded by Mr. Rohlfs, to place LO 14-15 111 FY 14- 15 budget amendment designating a new fund for a drug court fee income line 919-00-44015 and 919-00-58039 expense line on the voting agenda for Tuesday night.

A motion was made by Mr. Ruben, seconded by Mr. Rohlfs, to place LO 14-15 112, 113, 114, 115, 116 tax deeds on the voting agenda for Tuesday night.

A motion was made by Mr. Ruben, seconded by Mr. O’Neill, to approve ICAN/Farnsworth Group to go out for bids on electric aggregation. Mr. Ruben explained ICAN would go out to receive bids in order to let consumers in the County know that they could go that route if the bid showed electric aggregation would be cheaper than Ameren.

Mr. Bateman inquired if the City of Lincoln is on board with electric aggregation. Mr. Ruben stated the Lincoln City Manager, Elkhart Mayor, and Mt. Pulaski Mayor were all at the aggregation meeting held in Atlanta and all decided they’d try to go with the same company. Nothing further to report.

General Assembly: Nothing to report.

Health: Nothing to report.

Insurance/Legislation: A motion was made by Mr. Anderson, seconded by Mr. Hepler, to place the appointment of Cheryl Baker to the ZBA on the voting agenda for Tuesday night.

A motion was made by Mr. Anderson, seconded by Mr. O’Neill, to place the appointment of Scott Noltensmeier to the ZBA on the voting agenda for Tuesday night.

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A motion was made by Mr. Anderson, seconded by Mr. O’Neill, to place the appointment of Roger Bock to the Board of Health on the voting agenda for Tuesday night.

A motion was made by Mr. Anderson, seconded by Mr. O’Neill, to place the appointment of Bill Sahs to the Board of Health on the voting agenda for Tuesday night.

A motion was made by Mr. Anderson, seconded by Mr. O’Neill, to place the two raffles LO 14-15 107 and LO 14-15 108 on the voting agenda for Tuesday night.

A motion was made by Mr. Anderson, seconded by Mr. Bateman, to place the dental insurance with an increase of 5.6%, which will amount to $2,800 annually, and renews in December on the voting agenda for Tuesday night.

A motion was made by Mr. Anderson, seconded by Mrs. Schumacher, to place the Logan County Proclamation declaring Logan County a Purple Heart County on the voting agenda for Tuesday night.

A motion was made by Mr. Anderson, seconded by Mr. Schaffenacker, to place a Recognition of Jan Bowers on the agenda for Tuesday night.

Discussion held on Affordable Care Act Compliancy: Mrs. Dugan stated that the new Affordable Care Act compliancy for recording insurance information has certain forms, time periods, and other information that is generated from the payroll. Zobrio, the payroll company that Mrs. Dugan has worked with since 2006, will have ACA software that integrates into the current payroll software for an easier transition. She expressed her concern about the room for error when transferring payroll information to separate software. Mrs. Dugan stated that if the Treasurer’s office is going to handle the compliancy then she almost insist the Board go with Zobrio.

Mrs. Schumacher addressed the issue of IRS-Compliant status, which Mr. Doolin’s company has already attained but Zobrio has not. She discussed that Mrs. Schaub had explained that Mr. Doolin’s company, Integrity Data, will absorb the liability of any fines and will electronically file directly to the IRS on behalf of the County.

Mr. Schaffenacker expressed his support for working with Zobrio as the staff is CPAs.

Mr. Anderson discussed the value of Mr. Doolin being a local provider and the positive reputation of his company.

Mrs. Schumacher and Mr. Anderson stated that Mr. Doolin will be present at the Tuesday Regular meeting to present his company’s information. Nothing further to report.

Workforce Investment: Mr. O’Neill reported the task force was activated 3 weeks ago in
anticipation of Mitsubishi’s first layoff. Mr. O’Neill stated Mitsubishi’s plan is to lay off 1,000 people every other week with only 10 day notice to employees. 16-17,000 people will be out of work when Mitsubishi closes, 225-275 of which are Logan County residents. The training program had 15 people apply and many found jobs. Mr. O’Neill stated there are 376 more people in Lincoln/Logan County working than last year at this time. Nothing further to report.

Law Enforcement and EMA: Nothing to report.

Liquor: A motion was made by Mr. Schaffenacker, seconded by Mr. O’Neill, to place Danver’s Y Inc. dba Lawndale Tap liquor and gaming license on the voting agenda for Tuesday night. He stated the fee would be $300.

Planning and Zoning: A motion was made by Mr. O’Neill, seconded by Mr. Hepler, to place LO 14-15 117 Ordinance Establishing an Enterprise Zone within the County of Logan on the voting agenda for Tuesday night.

Economic Development Partnership: Nothing to report.

Road and Bridge: Nothing to report.

Waste Management: Nothing to report.

Safety: Mr. Anderson discussed purchasing some AEDs for the County buildings.

Personnel: Mrs. Schumacher discussed setting the salary range for the Board office and conducting interviews on Tuesday night.

Mrs. Davenport expressed her preference to have a set salary range before calling applicants for an interview.

Mr. Bateman expressed his preference to not set a range beforehand so that it can be determined after the interview.

Mrs. Schumacher agreed to call applicants for interviews and the Board will set a salary range after completion of interviews.

County Board Chairman’s Report: Nothing to report.

Public Comments: None.

A motion was made by Mr. Anderson, seconded by Mrs. Schumacher, to enter executive session pursuant to 5 ILCS 120/2 ( c ) 11 Pending Litigation at 8:00 pm. Roll call vote taken, 11 yes 1 absent. Motion passed. A motion was made by Mr. Ruben, seconded by Mr. O’Neill, to leave executive session at 8:27 pm. Roll call vote taken, 11 yes 1 absent. Motion passed.

A motion was made by Mr. Ruben, seconded by Mr. O’Neill, to adjourn the meeting. Motion passed. Meeting adjourned at 8:28 p.m.

[Copied from Logan County website]

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