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 Present: Andy Anderson; Bob Farmer; Rick Aylesworth; Dave
Blankenship; Gene Rohlfs; Chuck Ruben
Absent: --
Guests: Bret Aukamp; Curt Fox
Mr. Anderson called the meeting to order at 7:30 pm.
A motion was made by Mr. Rohlfs, seconded by Mr. Ruben, to approve
the minutes from the August 4, 2014 meeting as printed. Motion
passed.
The list of claims for payments was reviewed. A motion was made by
Mr. Aylesworth, seconded by Mr. Ruben to approve the list of claims
for payment. Motion passed.
Monthly report on current maintenance and construction:
Mr. Aukamp reported sealcoat finished this year on August 26. Mr.
Aukamp plans to have a full sealcoat report next month. The crew has
completed several culvert projects in the Broadwell area and in the
Hartsburg area. The crew is currently repairing several field
entrances along 100th Avenue. Today, the crew replaced a crossroad
culvert on 100th Avenue near US 136. The maintenance crew will begin
mowing operations this month. The crew will mow the shoulders along
the County Highways to reduce the effect of snow drifting during the
winter months. The crew also will mow the areas near bridges to
remove weeds and woody vegetation. During harvest season, the crew
will focus on maintenance projects that will not impede traffic. The
remaining culverts projects will be postponed until later in the
fall. Construction Report: Mr. Aukamp reported Goodman Excavation
completed a riprap project for Corwin Township. This County Aid
project was approved in 2013. Mr. Aukamp will have a full report in
the coming months when all of the bills have been received.
Engineering Report: Mr. Aukamp reported one of the air conditions
units in the Highway Department Building has been leaking The
evaporator coil is deteriorated and the collection pan is rusted
through, causing the condensate to leak into the downstairs break
room. Mr. Aukamp is waiting on a seconded estimate before proceeding
with the work. Mr. Aukamp has received one bid so far. The hydraulic
vehicle lift in the shop is in need of repair. The rear hydraulic
cylinder is leaking and needs to be replaced. The initial estimate
was $8,600. However, Mr. Aukamp was able to locate another certified
repair firm and receive a second estimate of $3,500. Mr. Aukamp was
able to save the County $5,000.
Old Business:
Nicholson Road Resurfacing Project:
Section 11-00311-RS: Mr. Aukamp reported very good progress was made
on the Nicholson Road resurfacing project this month. The final lift
of asphalt was placed last week. Driveways, side roads, and mailbox
turnouts will be paved in the next few days. Rock shoulders and
pavement striping should be completed by next week.
High Speed Rail Crossing:
Mr. Aukamp reported the crew has been reviewing the various
crossing improvements over the past 2 years. Outside the city of
Lincoln, 11 rail crossings in Logan County have been designed for
roadway improvements. In August, Mr. Aukamp received notification
that, due to overall project cost, IDOT is considering changing the
scope of work for the project. Of the 11 crossing, 7 would have no
roadway improvement. The quad gates and detector loops would be
installed, but not roadway improvements. Mr. Aukamp is very
concerned about this proposal and has prepared a letter explaining
his reasoning.
Sign Upgrade Program:
Mr. Aukamp reported the steel sign posts have now been delivered
to all of the participating villages and township. Mr. Aukamp is
still waiting on some hardware from the supplier and some material
certifications. Mr. Aukamp expects to receive those very soon. Mr.
Aukamp has a meeting schedule next week to explain the requirements
of this program, and to explain how to install the steel sign
post/anchors. The County’s crew will begin installation of the new
signs this fall.
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Status of Road Salt Procurement:
Mr. Aukamp reported joint purchasing was unfulfilled during the
second attempt. So far, Mr. Aukamp has been unable to secure road
salt for the coming winter season. Mr. Aukamp found one vendor, who
will supply the County with salt, but it is non-domestic salt and
they require cash up-front. Mr. Aukamp did not feel comfortable
purchasing material sight unseen, especially if it is not from a
standard source and without IDOT certification. Mr. Aukamp has a
small amount of salt on hand, and an adequate supply of cinders. Mr.
Aukamp is still contacting salt suppliers and hopes to have
something secured this month.
Mechanic/Road Maintenance Position:
Mr. Aukamp reported he has begun the interview process and he is
following up on some references. Mr. Aukamp hopes to have a
candidate selected this month.
Highway Department Secretary Position:
Mr. Aukamp reported he received 30 resumes. Mr. Aukamp is in the
process of reviewing the resumes and hopes to have a shortlist made
by next week and to begin checking references. Mr. Aukamp plans to
start interviews by the end of month.
Upcoming negotiations for Teamster’s maintenance contract:
Mr. Aukamp reported the current maintenance contract will expire
on November 30, 2014. The committee will need to appoint members to
a negotiation team. Mr. Rohlfs and Mr. Farmer agreed to be on the
negotiation team. Negotiations will likely take place in September.
Mr. Aukamp would like the contracts to be approved in October or
November.
End of Old Business
New Business:
Engineering Services Agreement with Allen Henderson and
Associates for design work on bridge replacement project on Primm
Road (CH 9) over Deer Creek. Section 12-00038-06BR: Mr.
Aukamp began negotiation on agreement with Henderson and Associates.
Mr. Aukamp has been working through the estimated man-hours for the
project and has been able to establish an agreement for $130,023.45.
A motion was made by Mr. Ruben, seconded by Mr. Blankenship, to
approve Engineering Agreement with Allen Henderson and Associates
for Design work on a bridge replacement on Primm Road over Deer
Creek in the amount of $130,023.45. Motion passed. Mr. Anderson will
make a motion on Thursday night to the full board.
Engineering Agreement for Design work on Bridge Replacement on
100 Street for Mount Pulaski Township. Section 14-12144-00BR:
Mr. Aukamp has been working with Prairie Engineers to negotiate
an engineering agreement for design work to replace a bridge for Mt.
Pulaski Township. Prairie Engineers will provide the roadway and
hydraulic design. Chastain and Associates of Decatur will provide
the bridge design. The bridge is planned for replacement in the Fall
2015. Mr. Aukamp would like to move forward with the engineering
agreement so the survey date can be collect as soon as crops are
removed from the field. A motion was made by Mr. Aylesworth,
seconded by Mr. Rohlfs, to approve Engineering Agreement for Design
work on Bridge Replacement on 100 Street for Mount Pulaski Township
in the amount of $42,030.00. Motion passed. Mr. Anderson will bring
forward the motion on Thursday night.
End of New Business
Quarterly Project Status Report:
Mr. Aukamp passed out his quarterly project status report for the
members to look over.
A motion was made by Mr. Ruben, seconded by Mr. Aylesworth, to
adjourn the meeting. Motion passed. Meeting ended at 8:05 pm.
[Copied from Logan County website] |
