|
 Present: Andy Anderson; Bob Farmer; Dave Blankenship; Gene
Rohlfs; Chuck Ruben
Absent: Rick Aylesworth
Guests: Bret Aukamp; Curt Fox
Mr. Anderson called the meeting to order at 7:42 pm.
A motion was made by Mr. Rohlfs, seconded by Mr. Farmer, to approve
the minutes from the October 6, 2014 meeting as printed. Motion
passed.
The list of claims for payments was reviewed. A motion was made by
Mr. Ruben, seconded by Mr. Rohlfs to approve the list of claims for
payment. Motion passed.
Monthly report on current maintenance and construction:
Maintenance Report: Mr. Aukamp reported the crew has been
repairing and installing culverts this past month. Mowing operations
began in mid-September. The crew operates 2 tractors with pull
behind mowers. One of the tractors also has a boom mower. Of the two
mowers, one has been in bad shape for several years, and is now
beyond repair. The crew is continuing to mow, but using only one
pull behind mower.
 Construction Report: No active construction project at
this time. Engineering Report: Mr. Aukamp is currently working with
a consultant to prepare the plans for Primm Road resurfacing
project. The letting is schedule for March, 2015. So far, this
project is still on schedule to meet the let date. The air
conditioning units in the Highway Department building has been
leaking. One of the evaporator coils is deteriorated and the
collection pan is rusted through, causing the condensate to leak
into the downstairs break room. The other coil and collection pan
were also in poor condition. Mr. Aukamp obtained quotes, and asked
Lincoln Heating and Cooling to do the work. The total cost should be
around $6,000. Mr. Aukamp will be out of the office later this week
to attend the IACE Fall Conference in Peoria.
Old Business:
Nicholson Road resurfacing project:
Mr. Aukamp reported the project is now completed. The driveways
and side roads have been resurfaced. The aggregate shoulders have
been placed, and the striping has been completed. The county crew
finished some minor grading and the small areas of seeding on the
project. Mr. Aukamp reported he is still completing the paperwork
for the project and will be working with IDOT to make proper
verifications, however this process take a couple years.
Sign Upgrade Program:
Mr. Aukamp is still working with the material supplier for the
steel posts and hardware. There are some issues with material
certifications that Mr. Aukamp is still working through.
Status of Road Salt Procurement:
Mr. Aukamp reported “we have salt” our joint purchasing contract
was unfulfilled during the second attempt, so Mr. Aukamp has been
contacting supplier to provide salt for the upcoming winter. Mr.
Aukamp was able to secure 200 ton that has already been deliver. The
crew has begun mixing the salt with cinders and will continue to do
so over the next few weeks. The cost was $103.50 per ton, which was
a 95% increase over last year.
Mechanic/Road Maintenance Position:
Mr. Aukamp he has hired Dirk Goodman. Mr. Goodman will start on
October 14, 2014. Mr. Goodman has extensive experience as a diesel
mechanic.
Highway Department Secretary Position:
Mr. Aukamp reported he is finished conducting interviews for the
secretary position. Mr. Aukamp is hoping to extend a job offer
within the next few weeks. Jerrie has offered to stay on as need to
provide some overlap and cross training for the new hire. Mr. Aukamp
is hoping to make this transition in late October into November.
[to top of second column] |
Negotiations for Teamster’s maintenance contract:
Mr. Aukamp reported Bob, Gene and himself met with the teamsters
on September 22 to discuss the renewal of the Teamster’s Contract.
There were several items discussed with tentative agreement. Several
more items needed to have revised language for better clarification.
Mr. Aukamp, Mr. Farmer, Mr. Rohlfs and the teamsters will meet again
later this month. Mr. Aukamp would like to have a contract ready for
November Road and Bridge Meeting.
End of Old Business
New Business:
Sealcoat Report for 2014:
Mr. Aukamp reported the crew completed sealcoat work on 71 miles
of township roads and 21.8 miles of County Highways. The crew had
good progress this year with only 11 delays days. The total miles
were up a little from last year, but the oil usage continues to
decline when comparing to a 5 year average. With increasing costs of
oil, and decreasing MFT revenues, the crew is limited on what they
can do. Mr. Aukamp passed out a sheet with the details shown on the
sealcoat summary. Mr. Aukamp reported 4 of the townships held a
letter for contract sealcoat work. Mr. Aukamp awarded contracts for
3 of the townships. This provides a good opportunity for Mr. Aukamp
to compare the work with other contractor. Mr. Aukamp reported the
costs are shown on the spreadsheet.
Equipment purchases for 2014:
Mr. Aukamp reported one of his mowers is beyond repairs. The crew
has been welding cross members on the deck for several years, and
there is very little weld able steel left. It has now become unsafe
to operate. The crew is still mowing with a boom mower. Mr. Aukamp
researched several different options. Mr. Aukamp went out for bid
for a new mower. Mr. Aukamp received two bids, one from Rohlfs in
Hartsburg , IL and one from Cross Brother Implements. Both bids came
in very close to each another. The lowest quote was $11,600 from
Cross Brothers, Inc. Mr. Aukamp asked for approval from the
committee to purchase the new mower. A motion was made by Mr.
Farmer, seconded by Mr. Rohlfs, to purchase a mower from Cross
Brother Implements for $11,600. Roll Call vote taken, motion passed.
Mr. Anderson will mention the purchase during the workshop session
on October 16, 2014.
Resolution to approve a County Aid request from the County Bridge
Fund to replace a culvert in Corwin Township on 1400th Street near
550th Avenue. Section 214-B-CA:
Corwin Township has a culvert on 1400th Street that is failing.
One lane of roadway is blocked off. Mr. Aukamp reported the culvert
is so deep below the roadway, it will be rather expensive to
excavate and backfill with rock. Mr. Aukamp estimated the total cost
to be $36,000. Mr. Aukamp still need to approach the local landowner
to discuss the project, and then meet with local contracts. If the
work can be done within the bid threshold, Mr. Aukamp may be able to
assign the contract and begin work soon. A motion was made by Mr.
Farmer, seconded by Mr. Rohlfs, to approve $20,000 from the Bridge
fund to help Corwin Township. Motion passed. Mr. Aukamp hopes to
have more information by October 16,2014.
A motion was made by Mr. Farmer, seconded by Mr. Ruben, to adjourn
the meeting. Motion passed. Meeting ended at 8:15 pm.
[Copied from Logan County website] |
