Logan County Board
April Finance

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[July 22, 2015]  LINCOLN - Logan County Safety Complex, Blue Room April 14, 2015

Present: Chuck Ruben-Chairman; Bob Farmer; Andy Anderson; Gene Rohlfs; Emily Davenport; Rick Aylesworth
Absent:
Guests: Katherine Yaple; Dan Fulscher; Mary Kelley; Derek Hurley; Vicki Dugan; Denise Martinek; Sally Turner

Mr. Ruben called the meeting to order at 5:30pm.

A motion was made by Mr. Rohlfs, seconded by Mrs. Davenport, to approve the minutes of the March 10, 2015 meeting as printed. Motion passed.

Old Business:

Guidelines for Finance Committee:

Mr. Ruben asked the committee to take home the Guidelines for Finance Committee and review them for next month.

Financial Procedures:
Mr. Ruben asked the committee to take home the Financial Procedures and review them for next month.
 


New Business:

LO 14-15 54- Budget Amendment for Circuit Judge:
Mr. Ruben reported the Circuit Judge would like to move $2,300.00 from fund number 101-16-58020 to 101-16-53007 to properly record office expense in new line 101-16-53007, that was previously expensed out of payroll line.

A motion was made by Mr. Farmer, seconded by Mr. Aylesworth, to approve LO 14-15 54-Budget Amendment for Circuit Judge. Motion passed.

Judge Funk Court Reporters Pay: Nothing to report.

Unfunded Mandates:
Mr. Fulscher explained his unfunded mandates for his office. Mr. Fulscher has two for his office, Emergency Management Program Grant and Logan County ETSB 911.

Mr. Aukamp also had unfunded mandates in his office.

Mrs. Freese will send these unfunded mandates on to the Governor as he requested.

Mrs. Turner reported two elections that will be held, the Primary will be July 7 and General Election September 10. Mrs. Turner will type up a letter for Mrs. Freese to submit to the Governor regarding the two special elections that need to be held for replacing Aaron Schock.

Tax Anticipation Warrant Bids:
Mrs. Dugan sent out request to bid on the County’s line of credit. Mrs. Dugan received 4 bids back. Illini Bank was the lowest bidder of .79%, State Bank .98%, Illinois National 1.3% and Havana Bank 1.75%. Illini Bank was awarded the bid; the money is still sitting at Illini Bank. The County has not used any of the money. The line of credit is good until November 30th.

Farm Land Property:
Mr. Ruben reported the first step is to decide as a committee if we want to sell the property. If we do want to sell the property, we should divide what has already been surveyed and that would be two lots. The property needs to be rezoned before the board sold the property.

Mr. Farmer is opposed to selling the farm land property.

A motion was made by Mr. Anderson, seconded by Mrs. Davenport, to proceed with the sale of the farm land.

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Discussion held.

Mr. Ruben reported if the motion to sell the farm land passed the full board, the board can go into executive session to discuss a price for the land.

Mr. Rohlfs is not in favor of selling the land but he would like to rezone the property anyway. If the board sells the land the board would put a minimal price on the land and start the bid and see where it goes. Motion failed.

Mr. Anderson asked if this motion dies at committee.

Mr. Ruben said it dies in committee but anyone can bring this motion up Thursday night at the Workshop Session. Mr. Ruben reported he will not bring this motion up Thursday night because his committee voted it down but someone else can bring the motion up.

Management Letter, Single Audit and Financial Statement:
A motion was by Mr. Rohlfs, seconded by Mr. Aylesworth, to approve the Management Letter, Single Audit and Financial Statement. Motion passed.

Mr. Ruben reported the auditors will be here Thursday night. Mr. Ruben pointed out a few highlighted areas in the Financial Statement. Mr. Ruben wants to talk to Adam regarding the Management Letter, Mr. Ruben feels a few things need to be changed in the letter.

Heritage in Flight Donation:
Mr. Ruben asked Mr. Rohlfs to put this item on Airport and Farm Agenda in May.

Mr. Anderson reviewed expenses for the committee. Mr. Anderson reported everything is falling in line so far.

Mr. Ruben pointed out County Board Per Diem is already at 37% for the year. It’s running 5 or 6 thousand over.

Mr. Ruben reviewed revenues.

 

 

Mr. Aylesworth reported Fees and Fines are down a little bit. Mr. Aylesworth reported Zoning/Building permits and Gaming Fees have increased.

Communications:
Mrs. Martinek reported she might need to hire another person in her office. She has one that might be retiring soon and one that plans to go on FMLA this fall.

Mrs. Martinek reported the people appointed to the Board of Review need to take a test.

A motion was made by Mr. Anderson, seconded by Mr. Farmer to approve the bills. Motion passed.

A motion was made by Mr. Aylesworth, seconded by Mr. Rohlfs, to adjourn the meeting. Motion passed. Meeting ended at 6:30 pm.

[Copied from Logan County website]

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