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 Present: Chuck Ruben-Chairman; Bob Farmer; Andy Anderson; Gene
Rohlfs; Emily Davenport Absent: Rick Aylesworth; Dave Hepler
Guests: Katherine Yaple; Mary Kelley; Denise Martinek; Jonathan
Wright; Vicki Dugan; Adam Pulley
Mr. Ruben called the meeting to order at 5:30pm.
A motion was made by Mr. Farmer seconded by Mr. Anderson, to approve
the minutes of the April 14, 2015 meeting as printed. Motion passed.
Old Business:
Guidelines for Finance Committee: Mr. Ruben made changes for
Mrs. Freese to type. Mr. Ruben wants the committee to review his
changes for next month. No action was taken.
Financial Procedures: Mr. Ruben made changes for Mrs. Freese
to type. Mr. Ruben wants the committee to review his changes for
next month. No action was taken.
Farm Land Property: Mr. Ruben reported he would like to go
with July 31, 2015 as a date to sell the property. The committee
talked about writing a legal description for the property. Mr. Ruben
would like the property surveyed. Mr. Ruben reported the county
board will put in the sale bill that a survey will be done after the
sale. The committee talked about conditions for the property. The
committee does not want to see mobile homes on the property. A
motion was made by Mr. Anderson, seconded by Mrs. Davenport, to
place the farm land property up for sale on July 31, 2015 at 1:00 at
the Logan County Courthouse, with conditions to be set by the whole
board. Motion passed. Discussion held. Mrs. Martinek will send Mrs.
Freese a breakdown on 4 recent farm parcels.
New Business:
Virtual Server: Mr. Ruben asked Mr. Pulley if it would be an
audit finding if we don’t replace the servers now. Mr. Pulley
reported it would be an audit finding if our servers are out dated.
The county would be opening itself up for risk. Four servers are
running on 2003 operating systems from Microsoft. Viscon has two
proposals that they submitted to Mr. Hepler, Mr. Ruben, Mrs. Turner,
Mrs. Kelley and Mrs. Dugan. Each office will be required to pay for
their own portion for the e-mail. Mr. Wright asked how much it will
cost each office for the e-mail. No one could answer the question.
Mr. Ruben reported Viscon will be at Thursday night’s meeting and
could answer that question. Mr. Ruben reported if offices don’t have
the money to pay for the e-mail in their budget, they can do a
budget amendment. A motion was made by Mr. Anderson, seconded by Mr.
Farmer, to spend up to $63,100.00 on the virtual sever to be paid
out of various funds. Motion passed. Send out Request for
Proposals for Budget/Audit: Mr. Ruben believes the county is on
the second year of a three year contract with Clifton Larson Allen.
Mr. Pulley will double check to see. Mr. Ruben asked the committee
if they want to go out for proposals for the budget/audit or just
accept a proposal from Clifton Larson Allen. Mr. Ruben asked the
committee to think about what they want to do. No action was taken.
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Per Diems-Board of Review: Mrs. Martinek reported the
Board of Review members are currently paid salary. Mrs. Martinek
would like them to be paid by per diem. The Board of
Review members have to pass a test before they can be appointed to
the board. Mr. Ruben feels the county needs to pay enough to get
people to want to take the test and be on the Board of Review. Mr.
Ruben suggested the county pay $500.00 to the members if they pass
their test. Other board members thought that $500.00 was too high.
Mr. Ruben would like the new per diem to take effect June 1, 2015. A
motion was made by Mr. Rohlfs, seconded by Mrs. Davenport, to set
the per diem for the Board of Review @ $200.00 per meeting up to a
maximum of $2,000 with a bonus of two days at $200.00 per diem for
studying and passing the test. First year Board of Review members
could receive up to
$2,400 and $2,000 every year after. Motion passed.
Management Letter- Adam Pulley: Mr. Pulley reviewed the
management letter with the committee. Each committee member was
given a copy of the management letter.
Juror Fees in Civil Cases- Mary Kelley: Mrs. Kelley reported
starting June 1, 2015 there shall be 6 jurors unless either party
demands 12. The County Board needs to set the fee for the resolution
if the party demands a 12 man juror. A motion was made by Mr.
Anderson, seconded by Mr. Rohlfs, to approve the resolution setting
alternate juror request fees with the requirement at $150.00. Motion
passed.
ZBA per diem: Mr. Ruben will making a motion on Thursday
night to raise the per diem for ZBA to $60.00.
Mr. Anderson reviewed expenses for the committee. No concerns.
Mr. Ruben reviewed revenues. No Concerns. Communications: None
A motion was made by Mrs. Davenport, seconded by Mr. Anderson, to
approve the bills. Motion passed.
A motion was made by Mr. Anderson, seconded by Mr. Rohlfs, to
adjourn the meeting. Motion passed. Meeting ended at 6:50pm.
[Copied from Logan County website] |
