BY-LAWS
OF THE LINCOLN/ LOGAN COUNTY SPORTS COMMISSION, INC.
Article 1: Name
The name of this organization shall be the Lincoln/ Logan County Sports Commission.
Article II: Objective and Scope
Section 1: The objective of this Association shall be to help organize Tournaments as we operate under a non-profit static and Sporting programs.
Section 2: The scope of this organization shall be the operation programs related to all areas of a sport from youth to professional fields of play With respect to the objective of the Association, the scope is not limited as to the activities that may be conducted in its pursuit, nor to the ages of the participants in its programs and activities but rather includes all reasonable means to achieve the objective as determined by the Board of Directors.
Article III: Membership
Section 1: The membership of the Sports Commission shall not be limited in number.
Section 2:
A simple Majority vote is needed for any decision that is brought before the
Sport Commission.
Article IV: Officers
Section 1: The officers of this Association shall be selected from the elected members of the Board of Directors and shall consist of a President, Vice President, Secretary, and Treasurer.
Section 2: These officers shall be elected by the Board of Directors at the first board meeting following the Annual Members Meeting of the membership. These officers shall hold office for a term of one year or until their successors are elected, and their term of office shall begin immediately upon election.
Section 3: These officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by the Association.
Section 4: All financial transactions shall require two signatures. Authorizing signatures shall include the President and Treasurer. In the event that either the President or Treasurer is unable to perform his or her signatory requirement, due to absence or incapacitation, the Vice President or Secretary shall be authorized to sign in his or her place a Pro-Tem will be assigned.
Section 5: The Association may require a bond for authorized signatories, for a sum sufficient to protect the Association from loss. Premiums or fees for such bonds shall be the responsibility of the Association.
Section 6: An officer may be removed from office by majority vote of the Board of Directors.
Section 7: An officer may resign his office by providing notice to the Board of Directors. Upon acceptance of the resignation by majority vote of the Board, the office shall be declared vacant.
Section 8:
An officer who fails to attend a regular meeting of the Board of Directors
for six consecutive meetings may be declared to have abandoned his office by
majority vote of the Board of Directors. Absence due to temporary posting by an
employer to a location that makes regular attendance impractical or due to
illness or injury shall not be considered abandonment of office under this
section, provided that the officer expects to be able to resume his duties
within a reasonable period of time. An office which has been
abandoned shall be declared vacant.
Section 9:
Vacant offices shall be filled in accordance with Section 1 of this Article by
the Board of Directors. The term of office for an officer elected under this
section shall be until the end of the original term, or until a successor is
chosen.
Section 10: Duties of Officers:
I.
PRESIDENT -The
President shall perform the following duties:
1. Preside at all meetings.
2. Assume full responsibility for the operation of the Sports Commission.
3. Appoint committees and supervise the activity thereof.
4. Be sure the charter application or continuation form is submitted.
5. Review finances with the Treasurer and be one of the two signatures@ required
to sign checks.
II. VICE PRESIDENT -
Presides in the absence of the President and carries out such duties and
assignments as may be delegated by the President.
III.
SECRETARY -
Records the minutes of the
meetings. The secretary is also responsible for sending out notice of regular
and special meetings, maintaining an official record of activities, notifying
all officers of election and the names of newly elected members of the Board and
performing such other duties as this office may require.
IV. TREASURER - Sign
checks, (should be one of the two signatures required), dispenses Sports
Commission funds as approved by officers, reports on the status of the Sports
Commission funds, keeps financial records, prepares budget and assumes the
responsibility for all Sports Commission finances.
Article V: Meetings
Section 1: The regular meetings of the Association shall be held on the second Monday of each month unless otherwise ordered by the Board of Directors.
Section 2: Special meetings of the membership may be called by the President or by majority vote of the Board of Directors. The purpose of the meeting shall be stated in the call and such business as stated in the call shall be transacted.
Article VI: Board of Directors
Section 1: The management of the property and affairs of this Association shall be vested in the Board of Directors. The board shall establish the objectives of the Association and determine the policy for the development of such objectives.
Section 2: The Board of Directors shall consist of many members of the Association.
Section 3: Three members of the Board of Directors shall be elected each year by majority vote of the membership at the Annual Meeting of the Association. The term of office for each member of the Board of Directors shall be three years, or until a successor has been elected.
Section 4: The Board of Directors of this Association shall serve without compensation. Directors may be reimbursed for authorized expenses incurred on behalf of the Association provided that appropriate documentation is submitted at the time of their request for reimbursement. A majority vote of the commission must be passed before any reimbursements are finalized.
Article VII: Committees
Section 1: Committees, standing or special, shall be appointed by the President, as the Association or the Board of Directors may from time to time deem necessary to carry on the work of the Association. Each committee shall serve for a term designated at the time of its creation. The term of a special committee may be amended by majority vote of the Board of Directors. A standing committee may be terminated by majority vote of the Board of Directors.
Section 2: All committees are to make reports to the Board of Directors, as directed by the board, and are to act only on the board's directions.
Section 3: An auditing committee of three members of the Association shall be appointed each year by the President whose duty shall be to audit the Association's financial accounts at the close of the fiscal year. The committee shall be formed no later than three months before their report is due and shall report their findings to the Board of Directors no later than the second month after the close of the current fiscal year. An independent audit of financial records by a public accounting firm may also be authorized by majority vote of the Board of Directors.
Article VIII: Program Rules and Regulations
Section 1: Special rules and regulations, which govern the organization and operation of programs and activities sponsored by the Association, shall be enacted as needed by the Board of Directors.
Section 2:
Any rule or regulation enacted by the board may be amended or revoked
by majority vote of the Board of Directors.
Article IX: Parliamentary
Authority.
The rules contained in the current edition of Robert's Rules of Order. Newly
Revised shall govern the Association in all instances when they are applicable
and not inconsistent with these bylaws and any other special rules the
Association may adopt.
Article X: Amendment of
Bylaws
These bylaws may be amended by a two-thirds vote of the Board of Directors,
after the amendment has been considered at two board meetings, provided the
amendment was in the call for the meeting.
Article XI: Order of
Business -
The usual order of business shall be in the following order:
1. Call to Order, by the Presiding Officer
2. Roll Call, by the Secretary
3. Reading of the minutes of the previous meetings, by the Secretary.
(Followed by the necessary question and a vote for acceptance of the minutes.)
4. Treasurer’s Report
5. Reports of Committees
6. Unfinished Business
7. New Business
8. Adjournment
[Text copied from file received from Abraham Lincoln Tourism Bureau of Logan County]