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Finance Meeting
Logan County Safety Complex, Blue Room
March 12, 2013 Present:
Chuck Ruben-Chairman; Andy Meister; Rick Aylesworth; Terry Carlton;
Bob Farmer; Jan Schumacher
Absent:
Guests: Meghan Hough; Anne Moseley; Mary Kelley; Vicki Dugan;
Sally Gosda; Rosanne Brosamer
Mr. Ruben called the meeting to order
at 5:30 pm. A motion
was made by Mr. Carlton, seconded by Mr. Farmer, to approve the
minutes of the February 12, 2013 meeting as printed. Motion passed.
Old Business:
1) None
New Business:
1) Hotel payment for Attorney
General's staff: Mr. Ruben advised the State's Attorney
contacted him regarding hotel arrangements for the case being tried
in Peoria County. The Attorney General's staff prefers to use the
same hotel, but the hotel refuses to accept state payments. Mr.
Ruben approved Logan County paying the bill for the Attorney General
and sending an invoice to the state for reimbursement.
2) Voucher process – preapproved/not
preapproved: Mr. Carlton questioned whether some bills should be
presented to the committee prior to payment and how that process
would work. Recently, servers were replaced and he felt we could
have capitalized on the replacement with better planning. Mr. Ruben
suggested department heads and elected officials be invited to a
Building and Grounds committee meeting to discuss the need to
coordinate efforts. Mr. Ruben also recommended the copier contract
be handled by the Building and Grounds committee. Mr. Meister
questioned why invoices are not attached to vouchers for the public
defenders. Mr. Ruben will ask Mr. Timoney if there is something the
committee can review.
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3) LO 12-13 30 – Resolution
increasing expungement filing fee: Mrs. Kelley reported this fee
hasn't been raised in years. Logan County currently charges $15, but
the maximum fee that can be charged is $60. A motion was
made by Mr. Aylesworth, seconded by Mr. Carlton, to approve this
resolution. Motion passed.
4) Transfers from Court Automation
and Document Storage Funds: Chief Judge Robb has asked for
further documentation on this. Jonathan Wright is doing additional
research on this issue before Logan County signs the Memorandum of
Understanding. This will remain on this agenda until Mr. Wright
provides further direction.
Mr. Carlton reviewed expenses for the committee. The Assessor's
Office appears over budget, but that is due to the software
licensing. This is a large expenditure that could potentially be
spread throughout the year. Mr. Ruben pointed out the County Board
per diem expenditure is currently at 22% which is slightly below
budget. Mrs. Schumacher
reviewed revenues. Mrs. Dugan indicated it will change significantly
next month when all of the accruals are approved by the auditors and
posted. As a result, it is difficult to provide an accurate
assessment at this time.
 A
motion was made by Mr. Aylesworth, seconded by Mr. Farmer, to
approve the bills. Motion passed.
A motion was made by Mr.
Carlton, seconded by Mrs. Schumacher, to adjourn the meeting. Motion
passed. Meeting ended at 6:20 pm.
[Text copied from
meeting minutes] |
